Terms & Conditions

Smart City Expo World Congress, Barcelona, 4 - 6 Nov 2025

  1. Introduction: This promotional giveaway ("Promotion") is operated by Broadband Alliance Incorporated, trading as the Australian Smart Communities Association (ASCA) ("the Company"), located at 29/97 Creek St, Brisbane City QLD 4000 in cooperation with the Institute of Public Works Engineering Australasia (IPWEA). By participating in this Promotion, you are agreeing to the following Terms and Conditions. Please read them carefully.

  2. Eligibility: This Promotion is open to valid/current members of any of the cooperating associations as at the end of the Promotion Period. Selected recipients/participants/applicants must abide by the promotion’s member Code of Conduct as representatives of an official contingent for Australia, New Zealand and the Pacific Islands. In order to be issued a free pass, selected recipients/participants/applicants must have the ability and willingness to travel to Barcelona in Spain at least one full day prior to the commencement of—and for the duration of—the event, and have secured and provided proof of paid flights and accommodation. Recipients/participants/applicants with current permanent residency or citizenship in Australia, New Zealand or the Pacific islands of the Cook Islands, the Federated States of Micronesia, the Independent State of Papua New Guinea, the Independent State of Samoa, the Kingdom of Tonga, Niue, the Republic of Fiji, the Republic of Kiribati, the Republic of the Marshall Islands, the Republic of Nauru, the Republic of Palau, the Republic of Vanuatu, the Solomon Islands, and Tuvalu are eligible. Residents must sign and abide by the Code of Conduct, add proof of current residence, and provide a local contact number to confirm their location of residency.

  3. Promotion Period: The Promotion Period commenced at 12:01 AM AEST on Monday 19 May, 2025 and ends at 11:59 PM AEST on Tuesday 30 September, 2025 ("Promotion Period"). The Promotion Period may be suspended before the end date if all passes are allocated and travel is confirmed by the recipients/participants/applicants.

  4. How to Enter: To enter the Promotion, applicants must fill out the application form and provide their full name, job title, organisation, email, phone number and address. Applicants must also respond to the other questions in the application form. No purchase is necessary to enter or win. The Promotion can only be entered once.

  5. Passes: The all-access passes will be awarded to up to 20 individuals who will each receive 1x all-access pass to the Smart City Expo World Congress event to be held on 4 - 6 November 2025 at Fira Barcelona. Passes can be transferred to another current member (if agreed by the relevant association in writing) once the attendee is confirmed with evidence of a paid flight and reserved accommodation. The all-access pass is non-exchangeable and cannot be redeemed for cash. Recipients/participants are solely responsible for all other costs of their participation in this event, including but not limited to: air travel, ground transport, accommodation, meals, incidental expenses and travel insurance.

  6. Recipient Selection & Notification: Recipients/participants/applicants will be selected by the participating associations at their sole discretion. Selections will be based on the applications that meet the eligibility criteria outlined in the application form. Priority will be given to members from local government, start-ups/SMEs, academia and government. The allocation of all-access passes will be done on a first come, first served basis every few weeks through the course of the Promotion Period. Successful recipients/participants will be notified via the contact details provided in the application form.

  7. Recipient Confirmation: If a recipient/participant/applicant cannot be contacted, is ineligible, or fails to provide proof of residency, flight purchase and accommodation reservation within 30 days from the date of application, the right to the all-access pass may be forfeited to others due to the allocation being on a first come, first served basis.

  8. General Conditions: ASCA reserves the right to cancel, terminate, modify or suspend the Promotion should any virus, bug, non-authorised human intervention, fraud, or other cause beyond its control corrupt or affect the administration, security, fairness, or proper conduct of the Promotion. ASCA also reserves the right to cancel, terminate, modify or suspend the Promotion should the event be cancelled, or the event organisers change the terms under which the all-access passes are provided for any reason.

  9. Limitations of Liability: By entering, recipients/participants/applicants release and hold harmless ASCA, cooperating associations, their subsidiaries, affiliates, advertising and promotion agencies, partners, representatives, agents, successors, assigns, employees, officers, and directors from any liability, illness, injury, death, loss, litigation, claim, or damage that may occur, directly or indirectly, whether caused by negligence or not, from such recipient’s/participant’s/applicant’s engagement in the Promotion and/or the acceptance, possession, use, or misuse of the all-access pass.

  10. Disputes: This Promotion is governed by the laws of New South Wales. As a condition of participating in this Promotion, the recipient/participant/applicant agrees that any and all disputes that cannot be resolved between the parties and causes of action arising out of or connected to this Promotion, shall be resolved exclusively, individually and without resort to any form of class action before a court located in New South Wales with jurisdiction.

  11. Privacy: Any personal information supplied by recipients/participants/applicants will be subject to the ASCA Privacy Policy. By entering the Promotion, you grant ASCA permission to share your email address and any other personally identifiable information with the other Promotion partners and Fira Barcelona for the purpose of promotion administration and fulfilment.